SLOC
GUIDELINES - Updated July 2005
Vice-President
Technical Operations
Reports
to: President
The
Vice-President of Technical Operations is a Board appointed position. As such,
it is a non-voting position. The functions of the Vice-President of Technical
Operations may be divided into two areas, Administrative and Technical, as
listed below:
Administrative:
1. Advise
the Board on all technical matters.
2.
Appoint Chairpersons for each of the technical areas:
a.
Costumes
b.
Hair and Wigs
c.
Lighting
d. Make-up
e.
Props
f. Sets and Tools
g.
Sound
3.
Review the guidelines and job descriptions contained in the
Company Guideline ") notebook and update with Board approval as necessary.
4.
Create a Contact List of the Department Chairpersons and
distribute to the Producers of the current season.
5.
Furnish an annual budget to the Company Treasurer for the
Technical Operations of the Company by the April Board meeting. The budget
should cover all operating expenses not covered by the individual show budgets;
such items as capital equipment, spare lamps for the lighting instruments, tools
for the Scene Shop, etc.
6.
Present a report of the concluding season's achievements and
coming year's goals at the Company's Annual Meeting.
7.
Provide continuity and a smooth transition by meeting with the
newly appointed Vice-President of Technical Operations at the conclusion of the
term of office.
Technical:
1.
Oversee operation of all technical areas within the organization
and maintain communication between these areas.
2.
Attend show Production meetings when possible, as the main line of
communication from one show to the next. All Production meetings are arranged
and hosted by the Producer.
3.
Be prepared to review and discuss the problems and experiences of
the production, and explore possible changes in procedure for the future
productions, at the postproduction meeting.
4.
Review all set designs in detail with the Set Designer and the
Master Carpenter before presentation to the Board in order to advise the Board
on potential problems involving movement of set pieces, movement of the cast
onstage and backstage, storage of the set backstage, construction details,
including means of mounting on the stage, and other considerations. Budget
estimates should be reviewed. Review the format of the presentation for the
Board. Review all safety procedures and policies with the Set Designer and
Master Carpenter. Advice that all personnel working on set construction wear
steel-toe safety shoes and protective eyewear (ANSI approved), that hearing
protection should be worn when operating power tools. The Company will provide
safety glasses and disposal earplugs.
5.
Review with the Lighting Designer and Technical Director the
logistics and manpower of the move-in for shows staged at Proctor's. Due to
constraints on time imposed by the Proctor's schedule, all equipment should be
functionally checked prior to departure from the Opera House, and the move-in
activities organized and coordinated with the Technical Director, the Stage
Manager, and the set construction crews.
6.
Be responsible for all equipment and its maintenance. This
includes lighting instruments, audio equipment, and set construction equipment.
If additional equipment is required, such funds shall be requested in the annual
budget in anticipation of the year's requirements.
7.
Present at the annual Producers and Directors meeting a
comprehensive review of the guidelines involving the technical operations as
authorized by the Board of Directors. The review shall cover the job
descriptions of the various personnel and guidelines established for the
production.
8.
See that the technical areas of the theater are maintained in a
clean and safe condition to protect both the personnel and the equipment.
9.
Arrange, organize or make available to the Membership seminars on
topics of interest to the Company personnel. The continuing development of the
skills of the Membership is vitally important to the growth of the organization.